As the People & Operations Coordinator, you are the beating heart of our office. You ensure everything runs smoothly, from welcoming clients to supporting HR processes and day-to-day office operations. You are the connecting factor who contributes to a positive work environment where everyone feels welcome.

What will you do?

You are the first point of contact for clients, suppliers, and other visitors to our office. With your warm and professional demeanor, you leave an excellent first impression.
Managing the general phone line and inbox, ensuring that questions and requests are directed to the right person.

Office Management:

Creating and maintaining a pleasant and well-organized work environment, including inventory management, facility coordination, and supplier contact.
Coordinating office activities such as meetings, lunches, and team events.
Handling small administrative tasks, such as managing schedules and supporting the team where needed.

Maintaining atmosphere and culture:

You play an active role in strengthening our positive and inclusive work culture. You organize activities, surprise colleagues with small gestures, and ensure an energetic and pleasant atmosphere.
If you sense something is going on, you address it tactfully and take action.
You are a point of contact for colleagues and provide a listening ear when needed.

HR Support:

Handling administrative HR tasks such as maintaining employee records, preparing contracts, and managing leave registrations.
Supporting the recruitment and selection of new colleagues, including scheduling interviews and maintaining contact with candidates.
Contributing to a warm onboarding process to ensure new employees feel at home right away.

Administrative Tasks:

Managing invoices, expense claims, and other practical administrative matters.
Keeping systems and processes up to date to ensure everything runs smoothly.

Contributing to our growth:

We are a fast-growing company in the creative sector, where passion for creativity and innovation is key. It’s essential that you have an affinity with our industry and understand its dynamic nature.
In 2025, we are opening a new office, and you will play a key role in the preparations and coordination of the move. This includes organizing practical matters, liaising with suppliers, and ensuring everything is meticulously arranged.

Who are you?

You are hospitable, social, and approachable—a people person with a keen eye for atmosphere and details.
You know how to prioritize and maintain oversight, even on busy days.
You are proactive and spot tasks before anyone asks.
You have administrative experience and work accurately with documents and systems.
You have an affinity with the creative sector and thrive in a dynamic work environment.

What do we offer?

A versatile and dynamic role where you truly make a difference.
A pleasant work environment with a fun and dedicated team.
The opportunity to help shape our new office and contribute to a significant growth milestone for our organization.
Room to develop your responsibilities further and grow professionally.